JOB
PURPOSE: To provide accounting
and financial management support to the Head of Programme Finance, theme teams
and the department. To ensure the provision of accurate and timely financial
information through management of time, staff and resources.
REPORTING LINES: Post
holder reports to: Head
of Programme Finance
Staff reporting to
this post: Humanitarian Finance
Accountant
BUDGET
RESPONSIBILITY: Limited
responsibility for Departmental budgets. £10,000 sign-off limit.
DIMENSIONS:
1.
Manages small team and
resources to achieve defined areas of responsibility
2.
Controls day-to-day
processing, problem solving, fund and budget monitoring
3.
Interpretation of
financial information/reports and giving advice at a detailed level to team
leaders/Department managers and Director
4.
Contributing to
targets, procedures and strategy within the team, Humanitarian Department and
International Division
5.
Leadership on key
responsibility areas within the Department
6.
Project work as
assigned by Head of Programme Finance
7.
Influences and coaches
managers to work differently / adopt new or reviewed procedures. Provision of
training on finance systems
8.
Manages own and team’s
time to achieve departmental objectives and financial deadlines. Produces and
updates team’s objectives/procedures
KEY RESPONSIBILITIES:
Finance
Management
·
Responsible for all
day-to-day financial activities and requirements of the humanitarian department
including budgeting, reporting, coordinating year-end activities, sign-off
responsibilities and the training of non-finance managers;
·
Produce all reports
required by internal customers and ID (incl. Reports on appeals, cat funds, HSP
costs, project costs for HDMT etc) in an accurate and timely fashion
·
To manage the risk
register and oversee year-end process
·
To analyse historic
funds and spend, and to raise concerns and suggest solutions where applicable;
·
To monitor and
regularly update signing authority limits for the whole department;
Operational Finance
·
To ensure budget
holders receive an excellent service from the HD finance team; i.e. accurate,
timely, pro-active and high quality customer service
·
To monitor and provide
analytical data / reports on real-time funds and spend within the department,
advising budget holders on solutions to problems where applicable;
·
Coordinate with
Humanitarian Desk Officers to ensure follow up with regions and other external
customers on funds;
·
Monitor and post
journals prepared by Humanitarian Finance Accountant.
·
Set up team systems,
guidelines, and ways of working to ensure all customers are guaranteed a
continued high quality service
Funding
·
Responsible for the
regular production of fund analysis materials for all stakeholders;
·
Focus point for
providing advice and support to budget holders on restricted proposals, budgets
and preparation of external financial reports to donors;
·
Manage and communicate
on the allocation of light restricted and unwrapped funding across all Regions
·
Working closely with
the Emergencies Marketing Manager to ensure accuracy in the financial
management of Oxfam’s Appeals
·
Responsible for the
management of the departments donor contracts within CRIMSON, as well as the
set up and management of all project budgets within OPAL
General Management
·
Line Management of
Humanitarian Finance Accountant.
·
Production and
updating of team’s objectives/procedures
·
Provide cover for Head
of Programme Finance and Humanitarian Finance Accountant as required
Possible travel to
Oxfam programmes for short periods (two to three weeks at a time) to assist
with humanitarian programme.
SKILLS AND COMPETENCE:
Essential
Essential
1.
Part-qualified or
equivalent accountancy experience.
2.
Proven people and
resource management skills and responsibilities at a departmental/team level.
3.
Proven experience of
leadership at a departmental/team level
4.
Meets deadlines with
minimum supervision.
5.
High level of numeracy
and initiative.
6.
Excellent
communication and interpersonal skills.
7.
Develops and coaches
team and departmental staff.
8.
Shows evidence of high
level of planning skills.
9.
Responsible, flexible,
adaptable and ability to prioritise effectively.
10. Good team player and builder.
11. A high level of computer literacy,
particularly in Excel and accounting software.
12. Understanding of and commitment to
incorporating gender and cultural sensitivity into this role
13. Willingness and ability to travel overseas for
occasional support visits of two to three weeks should this be necessary.
Desirable
1.
Interest in
humanitarian work.
2.
Knowledge of Oxfam’s
financial functions particularly PeopleSoft.
3.
Good understanding of
Oxfam’s financial and programme approval systems
4.
Experience in the
design and delivery of training
For more information and to apply, visit
jobs.oxfam.org.uk quoting reference FIN0038.
Jakarta,
April 12, 2014
OXFAM Corp
Human
Resources Department
Oxford,
Oxfordshire
Dear Sir,
I know that OXFAM
Corp. is one of the biggest company, and I am sure it would be an excellent
career opportunity to join in and work for this respective company.
I would like to apply for finance management
and operational finance position in your company. I am in good health, willing
to work, fast learning, and work well with others. Also, I have good
communication skill and speak English fluently both oral and written.
I was graduated
from Gunadarma University, Accounting, faculty of economics in March 2014 . I
would greatly appreciate an opportunity to convince you that my services would
be an asset to your company. I assure you that a high level of efficiency would
be applied to any assignment given to me.
I hope my qualifications and experiences merit
to your consideration.
Thank you for kind attention, and I am
looking forward to your reply.
Yours Faithfully,
Agnes Meggianti M.
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